Website Policy
(redirected from Committees.WebsitePolicy)
The Glebe Parents' Day Care website at http://glebeparentsdaycare.ca is both the public face of the Day Care on the internet as well as an interactive tool that is available to the day care community for collaboration and communication. The pages on the website can be edited online by users with sufficient privileges.
This Website Policy addresses access to the website, appropriate uses of the website, and content posted on the website.
Site Access
1. The public pages of the website are accessible to the public with no website registration requirements. Unregistered visitors to the website can read but not edit the information pages, the calendar and announcements.
2. The committee pages on the website are accessible only to membes of Committees. The website has private pages for the Board and each Day Care Committee (see Content section below for setting up a private section of the website for a Committee). Access to a given Committee's private pages or to the Board's private pages is limited to members of that Committee or the Board, respectively, and administrative staff. In order to gain access to a private section of the website, a user must establish a website user account. When a user has access to a private section, s/he can read and edit the pages in that section.
As a technical necessity, website administrators have access to all pages on the website including private pages.
There are basically two options for setting up user accounts, and one of these should be established in the policy:
a) website admins can set them up from a list of committee members;
b) users can request their own accounts (as it is currently set up);
c) users can request their own accounts, and website admins can verify the applicant's identity either by reference to a list of committee members or by confirming the applicant's identity through the chair of the relevant Committee.
My recommendation would be (c) as a balance between useability and security.
Content
Since the day care community, and in some cases the public, has access to the content on the website, it is necessary for policies to address the content that is posted by users.
Public Content
1. No confidential information should ever be directly on the public pages of the website. Rather, pointers to the confidential information should be used.
2. Minutes of any Committee or Board meetings that are distributed or available offline are to be posted in a public area of the website. No confidential or personal information may appear in minutes posted online.
Committee Pages
1. No confidential information should ever be directly on the private pages of the website. Rather, pointers to the confidential information should be used.
2. Generally, Committee pages and Board pages are accessible only by Committee or Board members. At times, documents created on the website by Committees or the Board are intended to be made available to the public so that they can be read by the greater Day Care community. Such documents are to be prepared by the relevant Committee or the Board in the private section of the website. When the document is ready for publication, the document is submitted to the Website Committee/the administrative staff/the Communications Committee, which will copy it to the public section of the website without making any changes to the substance of the document.
Printing info defeats the purpose of the site, and there should be a process to quickly review and publish public material for any aspect of daycare (maybe that's the comm comittee mandate).